Hippo Video provides you with a set of default profiles. With this, you can manage user profiles such as setting up permissions to manage folders, videos, documents, sales pages, campaigns, scripts (teleprompter), reports, etc. Users associated with the profile will get access to all the features. You also have an option to create a custom profile by cloning the default profiles.
Admin - Access to all the features inclusive of Branding, Subscriptions, and User Management.
User - By default, the Branding, Subscriptions, and User Management features are not accessible. Other features are available based on the permissions set by Admin.
Profiles: Is a set of permissions dealing with module access and operations, setup customizations, and access. You can provide different sets of permissions to various users. But at any point in time, a user will not be associated with more than one profile.
Note: The default profiles cannot be edited or deleted. You can only clone the profile.
The below table illustrates the functionalities available on the profile page,
To create a custom profile
Click on the Settings icon from the left navbar > Profiles card.
Note: If you don’t find the Settings icon, click More icon from the left navbar and check for Settings.
You’ll be able to see the default profiles.
Now, click the + Create Profile button on the upper right.
From the Profile to be cloned drop-down, you can either select Standard Admin or Standard User.
Enter the profile name and description.
Click Create. Now, the profile is created successfully.
This indicates that no user is assigned to this profile.
The symbols near the permissions indicate the accessibility for the user - 1 & 2 has no access to those permissions and 3 indicates that there is access to that permission.
Permissions: Is a set of rules that define whether a user has access to a resource or not. E.g Edit Video, View Reports, Delete Video, etc It can be configured and set in different ways by the admin based on the user. You can set custom permissions based on specific requirements.
Key Features: A permission set has three different categories.
List of Permissions:
Admin level default permission setting,
User level default permission setting,
To set permissions
Click the Edit icon near the profile.
You can set accessibility for each feature by toggling On/Off and checking the control boxes.
Here is an example, the user has permission to create, edit, view, and delete folders but no permission to access the sales page.
Once you are done, click Save. This will be reflected to all the users under this profile.
Note: To learn more about the benefits of enabling or disabling access for the features, click here.
To assign users with a profile
Click on the Users Management.
Note: If you don’t find the User Management icon, click More icon from the left navbar and check for User Management.
Now, click the Ellipsis icon on the right and click Edit.
From the Profile drop-down, select the profile.
Click Update. Now, the user is assigned to the selected profile.
Note: Now, the user will have the option to access the features based on the permission set by Admin.
To ensure that the selected user is assigned to the profile
Again, navigate to the Profiles page and you’ll be notified below the Users column as shown in the example.
Note: By default, all the users assigned to this profile will have the same accessibility to the features. In case, if the Admin needs to have separate accessibility for the specific users then he/she needs to create a new profile. You can clone the profile as many times as needed.
To delete profile
Before deleting the profile, you must remove all the users.