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Send ‌video‌ ‌emails‌ ‌from‌ ‌Outlook‌ ‌(desktop‌‌ version)

Outlook with Hippo Video:

  • Record a 1:1 video message for your prospects

  • Share videos on a Landing page

  • Improve your sales pitch with the help of merge fields

  • Import videos from your local drive, and access your Hippo Video library

  • Obtain real-time notifications every time of your video, i.e. whether your video email is opened/played, or your recipients take any other action


  • Exchange or account (Sign-up here if you are a new user)

  • Your Outlook client must support web-based add-ins if they are connected to a Microsoft Exchange server OR Office 365 using a direct connection

Outlook client versions support:


  • Outlook 2013 and 2016 for Windows (this is an installed desktop app version of Outlook).

  • Outlook 2016 for Mac (this is an installed desktop app version of Outlook)

  • Outlook on the web for Exchange 2016 and Office 365

  • Outlook Web Access for Exchange 2013


Functionalities Supported in Outlook


Recording (Webcam)

Recording (Screen)

Upload from Local Drive

Outlook for Mac (desktop app)

(requires Chrome extension to be installed)

Outlook for Windows (desktop app)

(requires Chrome extension to be installed)

Outlook web app in Chrome

(requires Chrome extension to be installed)

Outlook web app in Firefox

Outlook web app in Safari

Outlook web app in Edge

Outlook web app in IE

Hippo Video features inside Outlook:

Open Outlook 

  1. Login to Outlook (Desktop version) account with your credentials.

  2. On the top left corner, click on New Email

  3. In the compose window, click on the Send Video Email - Hippo Video icon at the top right corner. 

  1. You’ll see a widget on the right side of your screen, as shown below.

Note:At the bottom of the widget, you have an option to Sign out from Hippo Video. The Check pricing link will open the Pricing page of the Hippo Video.

Record a Video

  1. Click on New Video > Record Video from the right side widget. You will be navigated to the Create Prospecting Video screen inside Hippo Video (in the new tab).

  1. Before recording, if you have any lengthy scripts then enable the teleprompter. The Enable Teleprompter feature within Hippo Video will prompt your scripts on the screen and lets you talk without the need to check your notes. Click here to see how to enable it.

  2. You can create a new video or import video from the Hippo Video library or record your screen.

  1. To learn how to create a new video, click here

  2. To learn how to upload a video from the Hippo Video library, click here.

  3. To learn how to record your screen, click here.

  1. Once you have completed editing, your video is now ready to be shared.

  2. If you wish to change the background of your video, click on Virtual Background below the video preview.

  3. Click on Show Advanced Options below the video preview and then click on Grab the attention of your prospects with a GIF Preview link, choose a thumbnail for the video

  4. To add a meeting link, click on Add a link to book meetings/demos and increase prospect engagement link.

  5. You can also send out your video via a sales page, click the Choose a Sales Page to embed your video link.
    Note: To learn how to apply virtual background, select thumbnail, add meeting link (CTA), set sales page, click here.        

  6. Once you’re done, click on Insert Video and enter the recipient details.

Note: The email address of your recipient fetches by default (from the To field). 

  1. It will take 5-6 seconds to close the current tab.

  2. Once it is closed, you need to open the Outlook tab. 

  3. You will notice the video gets pasted as a thumbnail. 

  4. Enter a subject line if you wish, and click on Send

Import and Send Video

  1. Click on the Import Video from the right side widget. 

  2. Select the video from your local drive/recorded videos/G-drive.

  3. Then, click on Proceed and then click on Insert Video.

  4. You shall notice the video gets pasted as a thumbnail.

  5. Enter a subject line if you wish, and click Send.

Send an Existing Video

  1. Click on the My Videos/All Videos from the right side widget. 

  2. All your pre-recorded videos shall be sorted by categories and displayed here. Click on Insert video near the appropriate video thumbnail.

  3. Now, select the landing page from the existing list or create a new one by clicking on the Create Landing Page link at the top right corner of the widget.

Note: The green tick indicates the selection. 
  1. Click Next and enter the recipient details.

  1. Now click, Okay. You shall notice the video gets pasted as a thumbnail.

  2. Enter a subject line, and click Send.

Track Videos 

HV will notify you whenever someone watches your videos, opens email, etc. via Chrome extension. 

  1. Click on the Hippo Video Chrome Extension iconat the top right corner and click on the Notificationicon.

  1. Now, you will be able to see the notifications for the videos you sent. 

To check out other topics related to this integration.  

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